Now Hiring: Accounting Clerk

Now Hiring: Accounting Clerk - Rupp Baase - Buffalo, NY - People at Law

Accounting Clerk – Buffalo, NY

Job Description

Who We Are:  Rupp Baase Pfalzgraf Cunningham LLC is a law firm located right in the heart of downtown Buffalo that is driven by forward-thinking attorneys who embrace our clients’ enterprising spirit.  We are committed to excellence in the practice of law and we value collaborative, working relationships with people who share our optimism and energy.  Our team takes an innovative approach, creatively looking at every challenge from every angle to reveal opportunities for our clients and our employees.

Who We Need:  Rupp Baase is looking for a full-time legal billing coordinator to join the finance team within our growing law firm.  The primary function of this position is to perform accounting tasks to include editing pre-bills, generating invoices, monitoring firms accounts receivable, billing appeals, generate checks and other accounting/office functions of the firm. The ideal candidate must have good organizational skills and the ability to operate in a fast-paced and innovative environment that values collaboration.

Qualifications for Accounting Clerk:

  • Ideal candidate will have at least 2+ years of accounting experience within a law firm
  • Must have an understanding of Microsoft Office (Outlook, Word, and Excel)
  • Must have strong organizational and communications skills
  • Must have strong attention to detail and accuracy, and ability to meet deadlines and work in a fast-paced environment
  • We’re looking for someone that takes initiative, thinks outside of the box, and is always willing to help with whatever is needed, even if it’s outside of their job description

Responsibilities for Accounting Clerk:

  • Ability to effectively interact and communicate with attorneys, secretaries, and clients in regard to past due accounts receivable
  • Assist with check requests, deposits, expense reports, scanning billing documents our document management system, assisting with file closings, monitoring PPD accounts, etc.
  • Answer client and attorney billing or invoicing requests
  • Review and edit pre-bills in response to attorney and secretary requests
  • Process write-offs following firm policy
  • Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills)
  • Review and verify accuracy of billing and supporting documentation as required
  • Thoroughly and timely address inquiries regarding billing issues and problems
  • Submission of budgets to clients for approval
  • Create billing schedules and various other billing analyses as required
  • Create and print final client billing
  • Create and distribute monthly reports to attorneys

What Makes Us Different:  While we work hard to help our clients be successful, we also like to have fun! We are a firm that boasts a second-to-none culture: regular in-house events including firm lunches, happy hours, annual ping pong tournaments, and community events like Ride for Roswell.  We offer a flexible schedule and occasional early releases to give our people time to enjoy life outside of the office. 

Benefits:  Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, employee/spouse/child insurance, and an opportunity for a year-end bonus based on performance.  These are just a few reasons why Rupp Baase Pfalzgraf Cunningham has continuously placed as one of Buffalo’s Best Places to Work.All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.